Communication and planning are the most vital elements to a quick, easy, and successful office relocation. However, a dedicated strategy from start to finish helps you implement your plan and handle any hurdles along the way. If you’re stressed about the move, don’t fret. Check out these anxiety-free strategies for data and office relocation that will make the job a cinch.
Start Planning Early
One of the best ways to facilitate an anxiety-free relocation is to begin the planning process as early as possible. The earlier you start to formulate a strategy, the more likely that you’ll avoid wasting energy, money, and time.
Begin your strategy planning by highlighting key dates, deadlines, and firm moving date. At the least, you’ll form the framework of a strong strategy and fill in some of the gray areas as you get closer to the move.
Data Relocation Strategies
If you have sensitive or important data on your network or computer system, transferring all of the information can give you a headache. Fortunately, you have several strategies to help ease your stress.
Perhaps the easiest way to ensure you keep all your data intact and have it ready for your first day at your new location is by using a cloud.
A cloud is a data management solution that consists of servers at a remote location. To put your data on the cloud, all you need is an internet connection and a cloud provider. Once you’ve uploaded your data to the cloud, you can access it from your new office without having to worry about hard drives and other data storage devices.
Another data-moving strategy is to put all your data onto external hard drives and storage devices. While this may not work for large-scale operations, smaller businesses can use this method to avoid the costs of a cloud service provider. It may take more time, but you can funnel these savings into other aspects of your move.
Network cabling problems are another problem that can arise during an office relocation. Without a proper network complete with a dedicated server room and proper cabling to meeting rooms, training area, and workstations, you can’t conduct business.
Fortunately, you have several options. If you’re moving into an older building, you may be able to use their existing network cables to your advantage. In new office construction, work hand-in-hand with the architect to ensure that you have all the proper channels in place to expedite the process of building a network and installing any necessary cables.
Scheduling the Move
Having a firm date and informing your staff of the move isn’t enough for a solid relocation strategy. Instead, you need to follow a checklist to ensure you don’t forget or overlook any aspects. Some examples of your moving schedule should include:
- Finding and booking a moving company.
- Creating a list of places to send a change of address to.
- Giving a vacation notice to your landlord (if applicable).
- Measuring your new office space.
- Taking a detailed inventory of furniture, office supplies, and office equipment.
This is by no means an exhaustive list of everything you may need to do, but it will help get you on the right track and remove any last-minute pitfalls or gray areas.
Relocating your business can be a daunting task. But if you implement an effective data, moving, and cabling strategy, you can make the move painless and anxiety-free.
Lan Wan Enterprise is your IT solutions provider in Orange County CA. We provide a wide range of services to keep your business running smoothly without any downtime. Call us to discuss your network and IT needs.