As a business owner, you’re always looking for ways to cut costs, perfect operations, and save time. While this usually dictates finding affordable suppliers or the ideal staff, more and more companies are going paperless to streamline their business processes. Discover the benefits of going paperless with cloud solutions and leave the hassle and extra clutter behind.
What Is a Paperless Business with Cloud Solutions?
Before diving into the beneficial aspects of going paperless with cloud solutions, you should know what a cloud is and how it operates. Essentially, a cloud is an off-site server managed by a third-party.
A cloud allows you to upload all of your documents and essential forms with the click of a button. Not only does this provide ease of use, but it also has a number of advantages over traditional paperwork and filing systems.
When a disaster strikes such as a fire or extreme weather, all of your important paper documents are at risk. Losing these documents in a catastrophe not only causes headaches for your operations, but it also provides a difficult situation to locate or source copies of everything you need.
With a cloud-based system, all of your sensitive documents are stored at an off-site server. Regardless of what happens at your business, everything you need from tax forms to contracts are all safe and easy to access from any computer with an internet connection.
Another benefit of going paperless through cloud solutions is security. If thieves or dishonest employees steal integral documents such as revenues or industry secrets, you have little recourse. Thanks to cloud solutions, you can upload all of your most important documents to the server and use a password to keep them secure.
Clearing the Clutter
If you have filing cabinets packed to the brim with paperwork, tax statements, and other documents, you aren’t alone. Many businesses use this traditional method to keep everything they need within arm’s reach.
However, the cloud makes this process just as easy. With everything just a few clicks away, you can clear the clutter and rid your office of bulky file cabinets for good.
Quick Access at Your Fingertips
When you have to look through an entire filing cabinet or a shoebox full or papers, chances are you could benefit from cloud solutions. Using a folder-based system, everything you need is right at your fingertips, providing instant access.
If you struggle to find invoices, tax documents, or accounts receivable statements, you can instantly benefit from cloud-based solutions. The days of fumbling through 1,000 pieces of paper just to find one documents are finally over.
Faster Customer Payments and Cost-Effective Billing
If you allow your customers to purchase products on credit, you’re tasked with sending them a monthly bill or invoice to collect your money. In a paper-based business, you have to print the invoice, find an envelope, purchase postage, and send it. While this doesn’t sound like a massive use of time, sending 100 of these can waste valuable resources and reduce your efficiency.
With a cloud-based paperless system, you can type all of your invoices and send them electronically. Thanks to the online “paper trail” this leaves, you’ll receive faster payments, cut costs, and never hear “it got lost in the mail” again.
With a paperless business through cloud solutions, your business gets more than just eco-friendly implications. From accessible backup data in an emergency to security to faster customer payments, going paperless isn’t just beneficial. It’s a necessity.
Lan Wan Enterprises is an Orange County IT firm dedicated to providing business owners with anxiety-free managed solutions. Talk to our IT professionals today and let us take your business technology to the next level.